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DRS Softech IMAP Migration Tool

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Enterprise-Grade Features of DRS Softech IMAP Backup Tool

  • Backup any IMAP account: Gmail, Yahoo, Zoho, Outlook.com, AOL, and more.
  • Single Account or Batch/CSV mode for one mailbox or a thousand at once.
  • Export IMAP emails to PST, PDF, JSON, MBOX, DOC, DOCX, EML, MSG, CSV.
  • Backup And Restore IMAP data into PST, MBOX, MSG, CSV, PDF, EML, DOC, DOCX, and more
  • Migrate IMAP to Office 365, Google Workspace, or another IMAP server.
  • Mailbox Tree preview with folder-level email count before migration.
  • Date Filter for selective and Advanced Mail Filter for targeted backup.
  • Remove Duplicate Emails based on To, From, Subject, Body, and CC.
  • Skip previously migrated data for the incremental backup process.
  • Also supports PST/OST Migration for local Outlook archive files.
  • Option to save the attachment separately and a custom folder name.
  • A trial version of this tool is available to test its features and functions.
  • Compatible with Windows 11, 10, 8.1, 8, 7, and Windows Server editions.
  • No user credentials, email content, or organizational data are collected, stored, or accessed by the software.
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Why Choose DRS Softech IMAP Backup Tool

Reliable Backup for Every IMAP Mailbox

Reliable Backup for Every IMAP Mailbox

Whether you manage a personal email account or thousands of business mailboxes, the top-notch utility securely backs up and migrates emails from any IMAP-enabled service. It preserves the original folder hierarchy and email properties while ensuring a smooth and error-free process with a 100% accurate result.

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Built for Businesses of Every Size

From individual users to IT administrators and managed service providers (MSPs), the IMAP Email Backup Software supports Single Account and Batch/CSV modes to simplify large-scale email backup and migration. Its advanced automation helps reduce manual effort and save valuable time.

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Flexible Migration with Complete Control

Choose where your mailbox data goes—export it to multiple file formats or migrate it directly to Office 365, Google Workspace, or another IMAP account. Advanced filters, duplicate removal, incremental migration, and attachment management give you complete control over every migration.

Advanced Features of DRS Softech IMAP Backup Tool

account-to-account

Single or Batch IMAP Account Connection

Connect a single IMAP mailbox or multiple email accounts simultaneously using Batch/CSV mode. Simply provide the email address, password or app password, IMAP server, port number, and security protocol to establish a secure connection. The software also saves validated account details, allowing you to reconnect quickly in future sessions without entering the same credentials again.

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Export IMAP Emails to Multiple File Formats

Convert IMAP emails to PDF, PST, JSON, MBOX, DOC, DOCX, EML, MSG, and CSV. Each format is designed for different requirements. Use PST for Outlook import, PDF for email archiving and legal documentation, MBOX for email clients, and EML/MSG for storing individual messages. With multiple export options, you can choose the format that best fits your backup, compliance, or migration needs.

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Direct IMAP to Office 365 Migration

Migrate IMAP mailbox data directly to Microsoft 365 using secure authentication methods. The software supports Admin Login for tenant-level migrations and Single Login for individual mailbox transfers. With support for Modern Authentication and Client Secret authentication, you can securely connect Office 365 accounts and map source mailboxes to destinations using all mapping options for flexible migration management.

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IMAP to Google Workspace Migration

The IMAP Email Backup Software migrates IMAP mailboxes directly to Google Workspace accounts using secure JSON Key or P12 Key authentication methods. With support for Google Cloud Service Account and Domain-Wide Delegation, administrators can connect their Workspace domain, select required user mailboxes, and map source accounts to destination Gmail accounts.

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Server-to-Server IMAP Migration

Transfer mailbox data directly from one IMAP server to another with ease. This feature is ideal for changing email hosting providers, consolidating mailboxes, or moving business accounts between servers. Use Single Mode to migrate one mailbox at a time or Batch Mode to migrate multiple source accounts to multiple destination accounts using CSV-based mailbox mapping.

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PST/OST Migration for Local Outlook Files

In addition to IMAP Migration, the software supports PST/OST Migration to process local Outlook data files. Load PST or OST files, preview mailbox content, and export OST data to PDF, PST, or migrate directly to Office 365. This capability is helpful for users and administrators who need to manage Outlook archives along with IMAP mailbox backup or migration projects.

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Preview Mailbox Data

Review your IMAP mailbox content before starting the backup process. The built-in preview feature displays the complete mailbox hierarchy, including folders, subfolders, and email details, which allows you to verify the required data before processing. You can also view folder-wise email counts and select specific folders for backup, ensuring accurate data transfer.

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Incremental Backup and Migration

The Skip Previously Migrated Data option helps avoid transferring the same emails repeatedly during multiple backup or migration sessions. For example, if you migrated 10,000 emails yesterday and received 500 new emails today, the software will skip the existing data and process only the newly added emails, saving time and reducing duplication.

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Advanced Date and Mail Filters

Select and migrate only the required emails using powerful filtering options. The Date Filter allows you to transfer emails received within a specific time period by selecting the start and end dates. Additionally, the Advanced Mail Filter helps refine migration results based on Subject, To, From, CC, BCC, and Body, ensuring accurate and targeted email migration.

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Remove Duplicates and Free Up Space

Keep your migrated mailbox clean by removing duplicate emails based on criteria such as To, From, Subject, Body, and CC. The Free Up Server Space option helps reduce mailbox storage usage by removing or archiving emails from the source IMAP account after a successful backup or migration, making storage management easier and more efficient.

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Detailed Reports and Active Task Monitoring

Monitor every backup process with built-in reporting and task management features. The Explore section provides an overview of available backup and migration options, while Plan helps manage license details and upgrades. All Reports store detailed records of completed tasks. The Active Tasks section allows you to track ongoing operations in real time.

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Free Demo, Windows Compatibility, and Flexible Licensing

Test the software capabilities with a free demo version before purchase. DRS Softech IMAP Backup Wizard supports multiple Windows versions and offers flexible license editions, including Home, Admin, Technician, and Enterprise plans. Choose the right license based on your backup and migration requirements and process mailbox data efficiently.

How to Use DRS Softech IMAP Migration Tool:

  • Step 1: Download and install the IMAP Export Tool. Click IMAP Migration.
  • Step 2: Choose Single or Batch Mode and enter its credentials to Sign In.
  • Step 3: Preview and select the mailbox items and folders to migrate. Click Next.
  • Step 4: Click on Save in File Format or Email Client. Choose Saving Format
  • Step 5: Apply advanced features and filters as needed. Press Next >> Migration.
Full Guide   

IMAP Migration Capabilities and Limitations

What Can IMAP Migration Transfer?

  • Emails: Transfer mailbox messages from the source IMAP account to the destination account.
  • Folder Hierarchy: Preserve the original mailbox structure, including Inbox, Sent Items, Drafts, and custom folders.
  • Email Attachments: Migrate attachments along with their associated emails.
  • Read/Unread Status: Maintain the email status and standard IMAP flags.
  • Email Synchronization: Keep mailbox changes synchronized across multiple devices and email applications.

IMAP Migration Limitations

  • Contacts, Calendars, Tasks, and Notes: IMAP does not support non-email mailbox items.
  • Mailbox Rules and Signatures: Rules, signatures, forwarding settings, and automated actions cannot be transferred.
  • Mailbox Permissions and Settings: Permissions, aliases, quotas, and user configurations are not migrated.
  • Provider-Specific Metadata: Gmail labels, Outlook categories, and other platform-specific metadata may not be preserved.
  • Deleted Emails: Permanently deleted emails cannot be recovered through IMAP migration.
  • Organization-Level Configurations: Security policies, administrative settings, and tenant-level configurations cannot be migrated.

DRS Softech IMAP Email Backup Tool: Trial vs Paid Version

Software Feature Free Version Full Version
IMAP Migration: Single Account and Batch/CSV 100 Items Per Folder All
Export to File Formats 100 Items Per Folder All
Migrate to Office 365, IMAP Server, or Google Workspace 100 Items Per Folder All
PST/OST Migration Support 100 Items Per Folder All
Skip Previously Migrated Data
Remove Duplicates and Free up server space
Date Filter and Advanced Mail Filter
Create Merge PDF and Split large PST files
Save Attachments Separately and Custom Folder Name
All Reports and Active Tasks Monitoring
Compatible with Windows Platforms
24×7 Technical Support
Download and Purchase Download Purchase

Software Specification

System Requirement System Requirement for Windows
Operating System: Windows OS 11, 10, 8.1, 8, 7, Vista, XP, 2000, 95, NT, and all others.
Processor: Intel® Core™2 Duo E4600 Processor 2.40GHz
RAM: Minimum 4 GB of RAM is required (8 GB recommended).
Hard Disk Space: About 500 MB is needed to install the tool, and at least 20 GB of free space is required to save data.
Platforms: Windows Server 2012, Windows Server 2016, Windows 10 64-bit, and Windows 11 64-bit.
About Software About Software
Version: 26.06
Size: 350 MB
Supported Links Supported Links
Software Guide
EULA
Installation/Uninstallation
Software Activation Guide
Additional Information Additional Information
Ans: The software may not work due to system security restrictions or limited permissions. Run it as an administrator and ensure antivirus or Windows security settings are not blocking its installation or execution on your system.
Ans: Migration interruptions are typically caused by firewall restrictions, antivirus intervention, or insufficient folder write permissions at the destination path. Ensure the application has full read and write access to both the source and destination locations, and that your security settings are not blocking the migration process.
Ans: Disable the antivirus and Windows Defender and add the product to the exception list. Yes, the tool supports SAN and NAS storage systems, provided that the file's access is transparent.
Free Trial Version:
The free demo version of the DRS Softech IMAP Migration Tool lets you test IMAP Migration, filters, and destination settings with your actual mailbox before purchasing. The demo processes up to 100 email items per folder, giving you a clear picture of migration accuracy before upgrading to the full version.

Frequently Asked Questions

Yes, admin consent is required when performing an IMAP to Office 365 migration using Modern Authentication with tenant-level permissions. However, if the source tenant restricts admin app consent, the software can also work with user-level authentication where supported, allowing mailbox migration without requiring full tenant-level approval.
The DRS Softech IMAP Email Backup Tool maintains the original mailbox hierarchy during migration. It transfers folders and subfolders, including Inbox, Sent Items, Drafts, and custom-created folders, so users can access their emails in the same organized structure after migration.
Yes, the software supports incremental migration using the Skip Previously Migrated Data option. It identifies previously transferred emails and migrates only newly added mailbox data during subsequent migration sessions.
The Batch/CSV mode allows administrators to migrate multiple IMAP accounts simultaneously. Users can import a CSV file containing account details such as email address, password/app password, IMAP server, port number, and security protocol for automated processing.
IMAP only supports email-related data. Items such as contacts, calendars, tasks, mailbox rules, signatures, permissions, and provider-specific settings are not transferred because they are outside the IMAP protocol scope.
When Gmail security settings require additional verification, users can connect their account using an App Password instead of the regular account password. This allows secure IMAP authentication without disabling account security features.
After you click Start Migration, the software displays a real-time migration dashboard that monitors the entire process. It provides a detailed migration report, including the total number of processed, completed, skipped, and failed mailbox items, along with a progress indicator. These reports help administrators verify migration status and troubleshoot any issues if required.
The IMAP Backup Software streamlines enterprise-scale migrations with Batch/CSV import, bulk mailbox processing, automated mailbox mapping, advanced filtering, incremental migration, duplicate email removal, and real-time task monitoring. These features minimize manual effort, improve migration accuracy, and enable administrators to migrate hundreds or thousands of IMAP mailboxes efficiently.
No. The destination Microsoft 365 mailbox must have a valid license assigned before migration. Unlicensed or inactive mailboxes cannot receive migrated data. Ensure that the destination mailbox is properly licensed and accessible before starting the IMAP to Office 365 migration process.
No. The IMAP Backup Software is designed to handle both small and large mailboxes. The overall migration time depends on factors such as mailbox size, network bandwidth, and the performance of the source and destination mail servers.
When using JSON Key authentication for Google Workspace migration, the Google Cloud Service Account must have Domain-Wide Delegation enabled and the required OAuth scopes configured. Commonly required scopes include:
The Azure AD Application Client ID uniquely identifies the registered application used to authenticate with Microsoft 365. When used with the Tenant ID, Client Secret, and the required Microsoft Graph API permissions, it enables secure OAuth-based authentication and authorizes the software to access and migrate mailbox data to Microsoft 365.
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Customer Testimonials

Discover how IT administrators, businesses, and migration professionals trust the DRS Softech IMAP Email Backup Tool for secure, accurate, and hassle-free IMAP email backup and migration across multiple email platforms.

Reliable IMAP Migration for Our Business
"We migrated more than 500 IMAP mailboxes to Microsoft 365 using the Batch/CSV option. The mailbox mapping, incremental migration, and detailed reporting made the entire process much easier. The IMAP Backup Software preserved our folder hierarchy and completed the migration without any major issues."
-Michael Carter
IT Administrator
Perfect for Large-Scale Email Migration
"Our organization needed to migrate emails from multiple hosting providers to Google Workspace. The software connected to every IMAP server without any compatibility issues, and the advanced filters helped us migrate only the required mailbox data. It saved our team a significant amount of time."
-Emma Rodriguez
System Engineer
Simple Yet Powerful Backup Solution
"I regularly use the DRS Softech IMAP Backup Tool for client projects involving Gmail, Zoho Mail, and Outlook.com. The ability to export emails into multiple file formats and perform server-to-server migration makes it a reliable solution for both backup and migration tasks."
-David Thompson
IT Consultant
Excellent Batch Processing Capabilities
"We had to migrate hundreds of user mailboxes during an Office 365 deployment. The Batch/CSV feature, mailbox mapping, and real-time migration reports made the project much easier to manage. I especially appreciated the incremental migration option, which prevented duplicate email transfers."
-Sophia Williams
Microsoft 365 Administrator
Professional Tool with Advanced Features
"I've used several IMAP migration tools over the years, and DRS Softech stands out because of its advanced filtering options, secure authentication, and detailed reporting. It handles large mailboxes efficiently and provides the flexibility needed for enterprise migration projects."
-Daniel Harris
Managed Service Provider (MSP)
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