Migrate Emails from Office 365 to Zoho Mail: Simple Solution
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Written By
Aradhya Jain -
Approved By
Shivam Rathore -
Updated on
October 11th, 2025 - Read Time
6 minutes
Summary: Switching from Office 365 to Zoho Mail is now simple. Many users prefer Zoho Mail for its privacy, security, and Made-in-India reliability. Developed in Chennai, Zoho Mail is an ad-free and secure email service. It supports India’s Atmanirbhar Bharat and Digital India initiatives. If you’re a personal user or a business, you can move your Office 365 data securely. This blog shows manual steps and a professional DRS Softech Office 365 Backup Tool to migrate emails without losing anything.
Practical Scenario: Transfer Emails from Office 365 to Zoho Mail
Ravi, a small business owner, wanted to switch from Office 365 to Zoho Mail. He first tried the manual method. It was slow and incomplete. Some emails didn’t transfer. Then he used the DRS Migration Tool. All emails, contacts, and attachments were moved safely in minutes. Now, Ravi enjoys a secure and reliable email experience.
Easy Solution to Migrate Emails from Office 365 to Zoho Mail
- Download and install the DRS Softech Office 365 Email Backup Tool.
- Enter your Office 365 details, including ID & Password, to Sign In.
- Then, you can preview and select the emails to migrate. Click Next.
- After that, choose IMAP saving format & enter its details to Sign In.
- Lastly, apply advanced features/filters and click Backup.
What Changes When You Migrate Office 365 to Zoho Mail
- Interface: Zoho Mail is clean and ad-free, different from Office 365.
- Email Management: Folders, labels, and filters work differently.
- Privacy & Security: Data is stored securely in India.
- Storage: Mailbox size and attachments may vary by plan.
- Integrations: Zoho apps replace or complement Office 365 tools.
Manually Migrate Emails from Office 365 to Zoho Mail
- Firstly, open Zoho Mail in a browser and sign in.
- Then, go to Settings and choose Import/Export Emails.
- After that, select Office 365 as the email source.
- Now, sign in to your Office 365 account and grant access.
- Afterwards, choose the folders or emails to migrate.
- Lastly, click Start Import and wait until all emails are transferred.
Limitations of the manual Office 365 to Zoho Migration
- This method takes a long time for large mailboxes.
- It only transfers one account at a time.
- No option to filter emails by date or folder.
- Moreover, it may fail if Office 365 or Zoho servers slow down.
Professionally Migrate Emails from Office 365 to Zoho Mail
The DRS Softech Office 365 to Zoho Mail Migration Tool is the best and effective solution. This tool allows you to migrate all your emails from Office 365 to Zoho Mail and other formats with no data loss. It eliminates all the limitations of the manual method without any errors. With its simple and user-friendly interface, every user can easily perform it without needing any technical skills. Moreover, this tool is highly compatible with all Windows and Mac versions.
One-Time Service Available
Our expert team can migrate all your Office 365 emails, contacts, and attachments to Zoho Mail in a single, secure process. You don’t need to worry about data loss or complicated steps. Just share your Office 365 credentials, and we’ll handle the migration from start to finish.
Use Case Example:
Rohit runs a small business. He wants to move all his Office 365 emails to Zoho Mail. Instead of doing it himself, he chooses the one-time service. He shares his Office 365 credentials with the team. They securely migrate all emails, contacts, and attachments in one go.
Detailed Steps to Migrate Emails from Office 365 to Zoho Mail
- Primarily, download and launch the DRS Softech Office 365 Backup Tool.
- Now, write your Office 365 details, including ID & Password, to Sign In.
- Then, you can select the mailbox that you want to migrate. Click Next.
- After that, choose IMAP as the Saving Format from the drop-down list.
- Enter your Zoho Mail credentials, such as ID & Password, to Sign In.
- In the end, apply advanced features/filters as per your needs. Click Backup.
Exclusive Features of DRS Softech Office 365 Backup Tool
- Used to migrate Office 365 to Gmail and other formats (File & Email clients).
- Bulk migration of Office 365 emails with zero data loss & 100% accuracy.
- Choose features: Remove Duplicate, Free up server space, and more.
- Furthermore, this tool does not store any data and keeps payment secure.
Conclusion
In this detailed blog post, we explored several methods to migrate emails from Office 365 to Zoho Mail. This migration is now simple, secure, and reliable. Manual methods work for small accounts but can be slow and limited. For faster, error-free migration, the DRS Softech Office 365 Backup Tool is the best choice. It transfers all emails, contacts, and attachments safely, with no data loss. Businesses and personal users can also use the one-time service for a fully managed migration.
Frequently Asked Questions
Ans: You can migrate emails manually using Zoho Mail’s Import/Export feature, or you can use the DRS Softech Office 365 Backup Tool for a faster, secure, and error-free migration.
Ans: Yes, the DRS tool allows you to migrate emails, contacts, and calendar items safely to Zoho Mail without any data loss.
Ans: Yes, the DRS tool supports migration of shared mailboxes along with individual accounts.
Ans: The migration time depends on the number of emails. Manual migration may take hours, while the DRS tool can complete large migrations in minutes.
Ans: Yes, the migration is secure. The DRS tool does not store any credentials or email data. It ensures complete privacy during the process.
Ans: Yes, the DRS Softech Office 365 Backup Tool is a reliable third-party solution. It is verified, secure, and easy to use without technical skills.
Ans: No, your emails remain accessible in Office 365 while the migration runs. There is no service downtime, and Zoho Mail will have all your emails once the migration is complete.
