How to Import PST to Zoho Mail [2025 Guide]

If this sounds like your situation, you’re not the only one wondering how to move PST data into Zoho. It’s a challenge that comes up often during the migration process. The best part is, there are few simple ways to import your PST file into Zoho Mail. This guide explains the complete process to open PST File in Zoho Mail. Along with the manual steps, it also introduces a quick and reliable way using the DRS Softech PST Converter Tool.

Brief about PST& Zoho Mail

A PST file is used by Microsoft Outlook to store emails, contacts, calendars, and more. However, since it is saved locally on your system, accessing the data becomes difficult when switching devices or working remotely.

On the other hand, Zoho Mail is a cloud-based email platform. Unlike PST files, Zoho allows you to access your emails from anywhere at any time. As a result, it’s a better alternative for users with modern features.

Easy Steps to Import PST File to Zoho Mail

• First, download PST File Converter on your system.
• Click on Select Files or Select Folder to add your PST file(s).
• Then, preview your mailbox items and click Next.
• After that, choose Zoho Mail as the saving option.
• Now, enter your Zoho Mail email ID and app password.
• Apply filters like Date Range, Exclude Duplicates, and others.
• Finally, click the Convert button to start the process. 

Major Reasons to Transfer PST to Zoho Mail

Before starting the steps, it’s good to know why people move their PST files to Zoho Mail. It’s not just about changing email platforms. Also, it helps you get easy access and better flexibility with your emails.

• Zoho Mail is cloud-based, which means you can access your emails from anywhere without depending on a single device.
• Moreover, storing your emails in Zoho reduces the risk of data loss due to system crashes or file corruption.
• As you know, PST needs Outlook to open. Zoho Mail doesn’t require Outlook to open or manage your data.
• In addition, Zoho Mail offers modern features like advanced filters, shared folders, and easy collaboration tools.
• With Zoho Mail, you can make your future migration and backup tasks easy and more secure.

Now, you know the benefits of PST to Zoho Mail migration, let’s explore the available methods to import your PST file into Zoho Mail.

Method 01: Manual Method to Import Outlook PST to Zoho Mail 

If you’re looking for a free way to move your Outlook data to Zoho Mail, the manual method can help. However, it involves two steps. First, export your data from Outlook and then import it into Zoho Mail. Follow the steps below carefully to import PST to Zoho Mail:

Step 1: Export Data from Outlook to a PST File

To begin, follow these steps to export your Outlook mailbox:

• First, open Microsoft Outlook on your system.
• After that, click on the File tab from the top menu.
• Next, choose Open & Export, then click Import/Export.
• From the list, select Export to a file, and then pick Outlook Data File (.pst).
• After that, choose the mailbox or folder you want to export.
• Set the location to save the file and complete the export.

Step 2: Import PST File into Zoho Mail

• Start by logging into your Zoho Mail account.
• Go to the Settings option in the top-right corner.
• Under Mail Settings, click on Import/Export.
• Choose PST File as the source and upload the file you exported.
• Now, map the Outlook folder to the correct Zoho Mail folder.
• Finally, click Start Import to begin the process.

Limitations of the Manual Method

Although this method works, it has a few drawbacks:

• First of all, it requires technical knowledge and admin access.
• Moreover, Zoho’s import feature is not available in personal accounts.
• Also, you cannot apply filters to select specific emails or folders.
• In many cases, large PST files may cause errors or fail to upload.
• This process can be time-consuming and may need multiple tries if errors occur.

Method 02: Simple & Reliable Solutions to Import PST to Zoho Mail

If you want a simple way to import PST files into Zoho Mail, using a professional tool can really help. One such option is the DRS Softech PST File Converter, which makes the whole process easy and safe. So, you don’t need any technical knowledge to use it. The interface is user-friendly and simple to follow. In addition to Zoho, it can also import PST file to Yahoo Mail, Gmail, Office 365, and more. Moreover, it allows you to apply filters, so you can import only selected emails based on date or folder. Most importantly, it saves time by allowing bulk migration of multiple PST files at once. Overall, this utility offers a much faster and safer way to move your Outlook data into Zoho Mail without any manual hassle.

Stepwise Process to Upload PST File into Zoho Mail

Here, we’ll walk through the full step-by-steps to import PST to Zoho Mail using this utility:

Step 01: Download the DRS Softech PST File Converter and install it on your system.

Step 02: After that, click on the Select Files or Select Folder button to add your PST file(s).

Step 03: In the next panel, you can now view all mailbox items before proceeding.

Step 04: From the list of email clients, select Zoho Mail to continue with

Step 05: Now, enter your Zoho Mail email address and app password. Click on Sign In once the details are filled.

Step 06: If you want to import specific data, apply filters like Date Range, Exclude Duplicates, or Select Folders.

Step 07: After all the above steps, click the Convert Button to begin the import process.

Once the process is complete, the tool will display a confirmation message.

Why This Tool Can Transform Your Migration

• This professional solution is fast and more reliable than manual methods.
• Along with that, it can work frequently for large PST files.
• Also, it is customizable: choose what to import and what to skip.
• No admin access needed, you just run the program on your local system.
• Risk-free demo lets you test without commitment.

Conclusion

Above, we explored two ways to import PST to Zoho Mail. The manual method works, but has many limits, like no filters and technical steps. On the other hand, using the professional solution can make the migration process fast, easy, and safe. So, if you want to avoid errors and save time, choosing the right tool can make your email transfer smooth and hassle-free.

Frequently Asked Questions