How to Convert Excel to vCard (.VCF) Format: Simple Guide

Brief About Excel & vCard

Microsoft Excel is a widely used spreadsheet program that helps users store, organize, and manage large amounts of data. Many people use Excel to maintain contact details such as names, phone numbers, email addresses, and more, thanks to its customizable rows and columns.

On the other hand, vCard (VCF) is a standard file format used to store and share contact information electronically. It is supported by most email clients, smartphones, and contact management apps. A VCF file typically contains fields like full name, phone number, email address, company name, and even profile pictures.

Quick and Easy Guide to Convert Excel to vCard

• Download and install the DRS Softech Excel to vCard Converter.
• After that, upload your Excel file using the Browse button.
• Select the vCard version as per your requirement.
• Map Excel fields to vCard fields manually or automatically.
• Choose export type – single or multiple vCard files.
• Set the destination path to save the converted file.
• Click Convert to start the process and wait for it to finish.

Why You May Need to Transfer Excel Contact List to vCard

However, Excel is good enough for storing contact details in bulk; it’s not the ideal format for sharing or importing contacts across devices and platforms. Most applications like Android phones, Gmail, Outlook, and iCloud only recognize contact data in vCard (.VCF) format.

That’s where converting Excel to vCard becomes useful. Here’s why this conversion is often necessary:

• If you’re using a smartphone or an email client, VCF is the standard format for contact sharing.
• You can easily import VCF files into Android, iPhones, Gmail, Outlook, Thunderbird, and more.
• vCard files store all essential contact fields like name, phone, email, address, job title, and more in a structured format.
• A single VCF file can be shared easily via email, cloud, or Bluetooth, something not possible with Excel sheets.

In short, if you’re looking for compatibility, convenience, and portability, converting your Excel file to vCard is the best move to proceed with.

How to Convert Excel contact list to vCard Manually?

Currently, there’s no direct way to save an Excel file as a vCard. However, with a few extra steps, you can convert Excel to vCard. First, you need to convert the Excel file into a CSV format, then import it into Windows Contacts, and finally export it as a vCard. Let’s walk through the entire process step by step and learn how to accomplish it manually:

Step 1: Convert Excel File to CSV Format

To begin, you’ll need to turn your Excel file into a CSV file. Follow the steps below:

• First, open your Excel file using Microsoft Excel.
• Click on the File or Office icon in the top-left corner.
• Choose Save As, then select Other Formats.
• In the Save As window, pick a folder on your system where you want to store the file.
• Next, from the Save as type dropdown, select CSV (Comma delimited) (*.csv).
• Finally, click Save, and when prompted, hit Yes to confirm.

Now that your Excel file is saved in CSV format, you’re ready to move to the next step.

Step 2: Import Contacts from CSV into Windows Contacts

Once your file is ready, follow these steps to import contacts:

• Click the Start button and type Contacts into the search bar.
• Open the Contacts folder that appears.
• Now, click the Import option and choose CSV (Comma Separated Values) from the list.
• Browse and select the CSV file you just created.
• Map the fields correctly (like name, phone, email) if prompted.
• Then, click Finish to complete the import.

With your contacts successfully imported, you can now proceed to export them into vCard format.

Step 3: Export Imported Contacts as vCard (.VCF)

Here’s how to save your contacts in .VCF format:

• Again, go to the Contacts window using the Start menu.
• After that, click on Export at the top.
• Select the option vCards (folder of .vcf files) and click Export.
• Choose a folder to save the .vcf files and press OK.

Once done, all your contacts will be saved as individual vCard files in the selected folder.

Final Note on the Manual Process

Although this manual method works, it’s not the most efficient option, especially when dealing with large contact lists. It’s time-consuming, requires careful field mapping, and creates separate.VCF files for each contact instead of one file. Plus, it may be difficult for non-technical users to follow without mistakes.

If you want a faster and more reliable solution, consider using an automated tool that can convert Excel to vCard in just a few clicks.

One-Click Method to Convert Excel (XLS/XLSX) to .VCF Format

The DRS Softech Excel to vCard Converter comes packed with features that make the entire contact conversion process faster and more efficient. To begin with, it supports all major Excel file formats like XLS, XLSX, and XLSM. Moreover, it offers both single and multiple vCard file creation. As a result, you have the flexibility to save your contacts the way you prefer.

In addition, you get smart field mapping options, either automatic or manual, to ensure each Excel column aligns perfectly with the correct vCard field. Not only that, this utility allows you to preview your data before exporting, which will avoid errors. Finally, with support for vCard versions 2.1, 3.0, and 4.0, it ensures maximum compatibility with phones, email clients, and cloud platforms.

Detailed Instructions to Convert Excel Data to vCard

To help you carry out the conversion without confusion, here are the detailed steps. So, you can follow to turn your Excel contact list into a vCard file with complete accuracy.

Step 01: First, download and install the DRS Softech Excel to vCard Converter on your Windows system.

Step 02: After installation, open the tool and click Browse to upload your Excel file (XLS/XLSX/XLSM).

Step 03: According to your requirement, specify the Standard and Advanced Mode to convert Excel data.

Step 04: After that, map Excel columns to vCard fields either manually or automatically.

Step 05: Now, define the output location where you’d like to save the converted file.

Step 06: Finally, click Convert to begin the process and wait until it completes successfully.

Additional Tips: You’re moving contacts from Excel or planning to export Yahoo contacts to vCard file as well, this software offers a clean, unified method to get the job done with minimal effort.

Conclusion

In this blog, we explored how Excel files can’t be used directly as contact files and why converting them into vCard (.vcf) format is often necessary. We also walked through the complete manual procedure to convert Excel to vCard. However, since the manual method is quite lengthy and a bit technical, we introduced the DRS Softech Excel to vCard Converter as a smart alternative. With its auto-mapping, multiple vCard versions, and bulk conversion features, it helps you simplify the task and save time.

Frequently Asked Questions