Hotmail Backup Tool to Backup Hotmail Emails on Windows & Mac

Key Instances to Use the DRS Softech Hotmail Backup Software

To Create a Local Email Backup for Safety

Maintaining a local backup of important emails is essential for personal and professional users. Whether you prefer formats like PST, EML, MBOX, MSG, HTML, or PDF, this Hotmail backup software allows you to download your entire Hotmail mailbox to your system for offline access, security, and future reference.

Backup Emails from a Specific Timeframe

Need to extract only emails from a specific period, such as a particular project duration, quarterly audit, or legal investigation? The software’s Date Range Filter allows you to define the start and end dates. So, it can perform selective back easily and precisely. It processes only relevant data.

Switching to a New Email Platform

When shifting from Hotmail to another email service such as Gmail, Office 365, Thunderbird, or any IMAP-enabled platform, the Hotmail Backup Tool ensures a smooth and complete migration. It helps you transfer all your mailbox data—including Inbox, Sent Items, Drafts, and custom folders—without affecting the original formatting or structure.

Best Hotmail Email Backup Tool with Advanced Key Features

Backup Hotmail Emails to Multiple File Formats

The DRS Hotmail Backup Tool can export Hotmail data into PST, EML, XLSX, CSV, MBOX, EMLX, HTML, MSG, and more. Additionally, you can save emails in document formats like PDF, DOC, DOCX, and TEXT. If needed, you can even convert emails into image formats such as JPEG and PNG.

Simple Login with Basic Credentials

You only need your Hotmail email address and an app-specific password to use Hotmail Backup Wizard. Additionally, it supports Office 365 login integration to directly access your Hotmail (Outlook.com) mailbox data through secure authentication. So, you don’t need to perform a complex configuration of your account separately.

Export Entire Hotmail Mailbox at Once

With the Hotmail Email Backup Tool, users can back up their entire Hotmail mailbox, including Inbox, Sent Items, Drafts, Spam, and custom folders, in one go. This bulk export capability is highly time-saving and ensures no folder or email is left behind.

Migrate Hotmail to Web & Cloud Email Clients

Hotmail Backup Tool provides migration options to transfer emails from Hotmail to other email clients such as Gmail, Hotmail, Zoho Mail, iCloud Mail, Office 365, Thunderbird, Google Workspace, and IMAP-supported platforms. This cross-platform compatibility ensures smooth email transitions for personal or professional needs.

Date Range Filter & Smart Skip Feature

Using the built-in date range filter, you can export only those emails that fall within a specific timeframe. Additionally, it remembers previously migrated data and skips those emails in subsequent operations. As a result, this utility helps to prevent data duplication and saves time.

Advanced Feature for PST File

Hotmail Backup Software includes a smart option to automatically break large PST files into smaller files during backup. As a result, it avoids size-related issues in Outlook. Also, it ensures fast performance and simplifies the management and storage of backed-up email data.

Option to Backup Without Attachments

To reduce file size and speed up the backup/migration process, you can choose to exclude attachments from the emails. This feature is flawless when the message content is the priority and attachments are not needed. Although you can backup with or without an attachment, accordingly.

Simple GUI & Free Backup

It is designed for both beginners and experts. This software features an intuitive user interface that makes navigation simple. So, you can backup Hotmail without technical expertise. The trial version of the Hotmail Backup Wizard can backup the first 50 emails from each folder for free.

Free Up Server Space

With the “Free Up Server Space” feature, you can easily remove emails from the Hotmail server once they’ve been backed up or migrated. So, you can free up valuable storage space and ensure your mailbox remains organized and within storage limits without losing any important email data.

Compatible with All Windows Versions

The DRS Hotmail Backup Tool is fully compatible with all major Windows versions, including Windows 11, 10, 8.1, 8, 7, Vista, and even XP. You won’t face any compatibility issues regardless of your system configuration.

A Step-by-Step Guide to Backup/Export Hotmail Data into PST

Step 1: Firstly, download and run the DRS Softech Hotmail Backup Tool on your system.
Step 2: Enter your Hotmail email address and the app-specific password to log in.
Step 3: After that, select the specific or entire Hotmail folders you wish to back up or export.
Step 4: Now, pick the output format as PST from the given list of file formats>> Next.
Step 5: If you want to backup only a specific set of emails, apply the mentioned features.
Step 6: Assign a path to save the resultant PST file and click "Download" button to begin the process.

Full Guide

Step 1: Firstly, download and run the DRS Softech Hotmail Backup Tool on your system.

Step 2: Enter your Hotmail email address and the app-specific password to log in.

Step 3: After that, select the specific or entire Hotmail folders you wish to back up or export.

Step 4: Now, pick the output format as PST from the given list of file formats>> Next.

Step 5: If you want to backup only a specific set of emails, apply the mentioned features.

Step 6: Assign a path to save the resultant PST file and click "Download" button to begin the process.

Software Feature	Free Version	Full Version
Backup Hotmail Emails to Local Storage.	50 Emails per folder	Complete Folder
Migrate Hotmail to Web & Cloud Email Clients.	50 Emails per folder	Complete Folder
Download Hotmail Emails in Various Formats	50 Emails per folder	Complete Folder
Backup Hotmail Data in Bulk
Skip Duplicate Emails
Split Large PST Files
Backup or Migrate Emails Without Attachments
Free Up Server Space
Skip Previously Migrated Emails
Fully Compatible with Windows& Mac
24*7 Tech Support & secure 100%
Download and Purchase	Download	Purchase

Software Specification

System Requirement

Operating System:	Windows 11, 10/8.1/8/7/, 2008/2012 (32 & 64 Bit), and other versions.
Processor:	Pentium-class processor
RAM:	500 MB RAM (1 GB Recommended)
Hard Disk Space:	512 GB

About Software

Version:	25.5
Size:	284 MB
Release Date:	10 May 2025
Language Supported:	English
License Types:	Home \| Admin \| Technician \| Enterprise

Supported Links

Software Guide

EULA

Installation/Uninstallation

Software Activation Guide

Additional Information

Q1. Why is the software not working on my Windows PC?

Ans: Follow the steps below if the software is not working properly on your PC.

Go to Windows Defender.
Click on Settings.
Turn off Real-Time Protection.

Without disabling the controlled folder access, the application cannot install some essential programs. It is because the safety feature blocks anything that tries to modify user\{user name} or various other related folders.

Q2. Why do I need to disable the Antivirus program to use the application?

Ans: The Antivirus programs block some part of our application which further hinderance the tool working. So, it is mandatory to temporarily disable the Antivirus program. To ensure proper working of the application, Enable the Allow access (Whitelist) from Antivirus setting.

Q3: Why is my backup process still getting blocked?

Ans: Disable the antivirus and Windows Defender and add the product to the exception list. The firewall and antiviruses that protect your system from malicious programs also consider our product a threat. So, you need to deactivate the security features.

Q4: Does this software support SAN, and NAS storage systems?

Ans: Yes, the tool supports SAN, and NAS storage systems provided that the file's access is transparent.

Trial Limitation

The DRS Softech Hotmail Backup Wizard Free allows users to back up or download up to 50 emails per folder. To back up the entire mailbox content of your Hotmail account, you will need to upgrade to the full version of Hotmail backup software.

Frequently Asked Questions

How does the backup process work?

To back up your Hotmail emails, simply log in with your Hotmail credentials, select the data you want to back up, and choose the desired file format. It will securely download your emails in their folder structure and with content integrity.

Can I migrate Hotmail emails to other email clients?

Yes, Hotmail Backup Wizard supports migration to several email clients, including Gmail, Office 365, Thunderbird, and other IMAP-supported platforms.

Does the tool support all Windows versions?

Yes, DRS Softech Hotmail Backup Tool is compatible with all major Windows versions, including Windows 11, 10, 8.1, 8, 7, Vista, and XP.

Is there a free version of the tool available?

Yes, it has free version that allows you to back up the first 50 emails per folder. You can explore its features for a better understanding of backup process.

Can I exclude attachments from the backup?

Yes, Hotmail Backup Wizard provides an option to exclude attachments from the backup process.

How does the Date Range Filter work?

The Date Range Filter allows you to back up or migrate only the emails within a specified timeframe. This feature is useful if you only want to transfer emails from a particular period.

Does the tool support email duplication prevention?

Yes, it has a built-in duplicate filter that automatically skips emails that are already backed up or migrated, based on factors like the To, From, Subject, and Body fields.

Can I delete emails from Hotmail after migration?

Yes, Hotmail Backup Tool offers an option to delete emails from your Hotmail account after they have been successfully backed up or migrated.

How do I split large PST files during backup?

This utility allows you to split large PST files into smaller, manageable parts during the backup process.

Is the tool suitable for non-technical users?

Yes, the DRS Softech Hotmail Backup Tool is easy for both technical and non-technical users to operate without any issues.

Testimonials

See what IT professionals and businesses say about their experience with our software

Trusted by IT Professionals & Enterprises Worldwide

Efficient Email Migration for Businesses

The DRS Softech Hotmail Backup Tool has been a game-changer for our business. It's simple, efficient, and saved us hours on email migration. The tool's ability to preserve folder structures and avoid duplicates makes it the best choice for our team."

- Alex R
(IT Manager)

A Top Choice for IT Consultants

As an IT consultant, I've used various email migration tools, but this one stands out. The seamless transfer of Hotmail emails to Office 365 was quick, secure, and hassle-free. Highly recommend it for any enterprise looking to migrate or backup Hotmail data.

- Sarah M
(IT Consultant)

Smooth Migration to Gmail

We were able to migrate thousands of Hotmail emails to Gmail without any issues. The date range filter and easy-to-use interface made the entire process smooth. DRS Softech's tool is a must-have for IT professionals."

- John T
(Network Administrator)

Reliable Backup and Migration Tool for Enterprises

Our company needed a reliable tool to backup and migrate Hotmail accounts, and this software delivered. It’s efficient, works on all Windows versions, and offers great customer support. It’s definitely worth the investment.

- Emma L
(IT Support Specialist)

Handling Large PST Files with Ease

I've been using the Hotmail Backup Tool for several months now, and it’s proven to be incredibly reliable. The feature to split large PST files has made managing backups a lot easier. It's a must-have for businesses.

- Michael B
(Systems Administrator)

DRS Softech Hotmail Backup Tool

Advanced Capabilities of the DRS Softech Hotmail Backup Tool

Key Instances to Use the DRS Softech Hotmail Backup Software