Migrate Google Workspace to Office 365: Simplified Guide
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Written By
Aradhya Jain -
Approved By
Shivam Rathore -
Updated on
September 27th, 2025 - Read Time
6 minutes
User Query: Our company has been using Google Workspace for emails and file storage. But now we are transferring to Office 365 because most of our clients and partners use Outlook and Teams. We need to migrate all our Gmail emails, contacts, and calendars to Office 365 without losing any data. What is the easiest and safest way to migrate Google Workspace to Office 365?
Introduction: In recent years, many businesses have been switching from Google Workspace (formerly G Suite) to Microsoft 365 (Office 365). Both platforms offer great productivity features, but Office 365 provides advanced collaboration tools. If you want to switch, you must migrate your Google Workspace emails, contacts, calendars, and files to Office 365. In this blog, we will explain the different methods to migrate from Google Workspace to Office 365. We’ll cover both manual migration and a professional DRS Softech Google Workspace to Microsoft 365 Migration Tool. You can then choose the method that best suits your needs.
Steps to Switch From Google Workspace to Microsoft 365
- Download & install the DRS G Suite Backup Tool.
- Enter your Google Workspace details to Sign In.
- You can select the Google apps to convert. Click Next.
- After that, apply advanced features and filters as needed.
- Now, write your Office 365 credentials to Sign In.
- Lastly, click Backup to G Suite to Office 365 Migration.
Why Businesses Migrate G Suite to Office 365?
Before starting the migration, let’s understand why organizations prefer Office 365 over Google Workspace:
- Better integration with Microsoft tools to work together for better features.
- Office 365 offers advanced data protection and compliance.
- For some businesses, Microsoft 365 plans provide more value.
- Many employees are already comfortable with Outlook and Microsoft Office apps.
Manual Method to Migrate Google Workspace to Office 365
Microsoft provides an in-built way to move data from Google Workspace to Office 365 using the Data Migration Service (DMS). Here is how you can perform it:
Step 01: Prepare your Office 365 account
- Firstly, sign in as an admin in Microsoft 365.
- Then, verify your domain ownership.
Step 02: Enable IMAP in Google Workspace
- After that, go to Google Admin Console.
- Now, enable IMAP access for all users.
Step 03: Create users in Office 365
- Create mailboxes for all users who will be migrated.
Step 04: Use Microsoft Data Migration Service
- Next, go to the Exchange Admin Center.
- Further, choose Migration > New Migration Batch.
- Select IMAP migration and connect with Google Workspace.
Step 05: Map Gmail accounts to Office 365 mailboxes
- Afterwards, provide the login credentials of Gmail users.
- Assign them to the new Office 365 mailboxes.
Step 06: Start the migration
- Run the migration batch.
- Finally, emails will begin syncing from Gmail to Outlook mailboxes.
Limitations of the Manual Google Workspace to Office 365 Migration
- Only emails are migrated (no contacts, calendars, or attachments beyond IMAP support).
- Migration is time-consuming for large organizations.
- Requires technical knowledge to configure properly.
- Moreover, there is a risk of data loss if not done correctly.
Professional Tool to Migrate Google Workspace to Office 365
For a complete and hassle-free migration, using a professional DRS Softech Google Workspace Backup Tool is the best option. It allows you to migrate not just emails, but also contacts, calendars, attachments, and even Google Drive data to Office 365. With its simple and user-friendly interface, every user can easily use it without needing any technical skills. Apart from that, you can also backup emails from Google Workspace to PST and several other formats (File and Email Clients).
One-Time Professional Migration Service
For businesses that don’t want to manage the migration themselves, a one-time professional service is the best option. Experts handle the complete transfer of emails, contacts, calendars, and files from Google Workspace to Office 365 with zero downtime.
How to Migrate Google Workspace to Office 365 Professionally?
- Primarily, download and install the DRS Softech Google Workspace to Microsoft 365 Migration Tool.
- Now, enter your Google Workspace credentials, including ID and Password, to Sign In.
- Then, you can select the Google Apps that you want to migrate. Click Next.
- After that, apply advanced features and filters from the available options.
- Enter your Google Workspace details, such as ID and Password, to Sign In.
- In the end, click Backup to initiate the G Suite to Office 365 migration.
Benefits of Using a DRS Softech Migration Tool:
- Migrate emails, contacts, calendars, and attachments in one go.
- Preserve folder structure and data integrity.
- Save time with bulk migration for multiple users.
- It has a simple and user-friendly interface.
- Moreover, there is no risk of data loss.
Which Method Should You Choose?
- If you are a small business with few mailboxes, the manual IMAP migration method may work.
- If you are a large organization with many users and data types, a professional migration tool is the safest and most reliable choice.
Conclusion
In this technical blog post, we explored several methods to migrate Google Workspace to Office 365. While the manual method is free to use, it only migrates a few emails. However, the professional tool is the bulk migration with several advanced features. This tool makes it a relevant choice for every user. Furthermore, download the demo (Free) version of this tool to understand its features and functions.
Frequently Asked Questions
Ans: You can migrate Google Workspace emails using the manual IMAP method through Microsoft’s Data Migration Service. However, the best and most reliable method is to use a professional DRS Softech Google Workspace to Office 365 Migration Tool. It ensures a complete and error-free migration.
Ans: Yes. The manual method only moves emails, but a professional tool lets you migrate emails, contacts, calendars, attachments, and even Google Drive files in one go.
Ans: The DRS Softech Google Workspace to Microsoft 365 Migration Tool is one of the most trusted solutions. It supports bulk migration, maintains data integrity, and provides advanced filters for selective migration.
Ans: Yes. A professional migration tool ensures that all your emails, including those in shared mailboxes, are migrated safely to Office 365 without any data loss.
