How to Find Archived Emails in Gmail – Simple Steps
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Written By Shivam Rathore
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Updated on May 17th, 2025
Summary: Gmail is one of the most widely used email platforms today. It provides several features to keep your inbox clean and organized. One such feature is the ability to archive emails instead of deleting them. But once archived, users often wonder where these emails go and how to find them when needed. If you’ve been trying to locate your archived messages, this guide is for you. To ensure a safe backup of your important Gmail data, DRS Softech Gmail Backup Tool can help you securely save and manage your emails offline. Let’s explore how to find archived emails in Gmail in a few simple steps.
Why Do Emails Get Archived in Gmail?
When you archive an email in Gmail, it automatically removes that Gmail from the Inbox. However, it does not delete the archived emails. It helps to keep your mailbox organized and keep all your important information safe. You might archive emails intentionally or by accident. It can occur when you clear your inbox quickly using swipe gestures on your mobile.
Archived emails are not removed; they are in your email account. So, you can see Gmail archive emails anytime. But the question remains – where exactly are these emails stored, and how do you get to them?
How to Find Archived Emails in Gmail
Below are the most effective methods to locate your archived messages quickly and easily.
Manual Methods to Find & View Archived Gmail Messages
To help you access your archived emails without any external tools, here are the manual steps you can use to locate and view archived messages in Gmail with ease.
01: Find & View Archived Gmail messages Using the All Mail Option
If you’re unsure where an archived email has gone, the All Mail section in Gmail is the easiest place to look. Here are the steps to use the All Mail option to view archived Gmail messages:
- Go to https://mail.google.com and log in with your Gmail credentials.
- Scroll through your inbox to see if the archived email reappeared due to new activity.
- Gmail often brings archived emails back to the inbox when someone replies to that email.
- On the left-hand sidebar, click on More >> All Mail to find Gmail archive folder.
Note: This folder shows all emails in your account, including inbox, sent, and archived.
- See archived emails without the “Inbox” label in the All Mail. This helps you determine them from regular inbox messages.
- If you remember the sender, subject, or keyword, you can quickly locate the archived message by typing it in the Gmail search bar.
- When you find it, tap on the Open>> “Move to Inbox” to move it back.
- That’s how anyone can be able to find archived emails in Gmail.
02: Navigate to Your Inbox in Gmail to Find Archived Emails
Many users wonder if they can spot archived emails directly from the Gmail inbox. While archived emails don’t show up in the Inbox tab by default, there are ways to identify them if they appear again in Gmail archive folder location.
- Use your Gmail username and password to Log In.
- Now, move to the email that you want to archive within your inbox.
- Hover your mouse over that email to reveal additional options.
- Hit the Archive button next to the email subject.
- It will move those emails out of your inbox and into your archive.
Top-Notch Solution to Backup Gmail Mailbox into Local Drive
If you’ve archived important emails in your Gmail account, taking a backup of them is best way to ensure they’re safe and accessible whenever needed. However, Gmail doesn’t provide a direct option to back up only archived emails. That’s where using the DRS Softech Gmail Backup Tool becomes reliable.
This tool automatically detects all the folders in your Gmail account, including the All Mail folder where archived emails are stored. Simply log in, choose the All Mail folder, and apply filters if needed, like date range or sender, to back up only specific archived emails. Also, you can backup the complete folder.
It allows you to download these emails into various formats like PST, PDF, MBOX, EML, and more. So, you can access them offline or import them into other platforms easily. This tool gives you complete access to your Gmail data in an organised and easy-to-search format.
Conclusion
Finding archived emails in Gmail isn’t as hard as it seems. The individual can navigate to the All Mail folder to find archived emails in Gmail. Also, try Gmail’s search bar with the right keywords to locate them quickly. But if you want to back up those archived emails for offline use or future safety, using the Gmail Email Backup Tool makes the process much easier. It saves time and helps you manage your Gmail data more effectively.
Frequently Asked Questions
Ans: You can see your archived emails in Gmail by going to the All Mail folder. It keeps all your emails, even the ones you archived. You can also use the search bar and type keywords or the sender’s name to locate specific archived messages.
Ans: Yes, archived emails still take up space in your Gmail account because they are stored in your mailbox. Hence, it’s better to keep a backup of your Gmail data on your local drive using Softech Gmail Backup Tool.
