How to Export Google Workspace to MSG on Windows & Mac
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Written By Shital Jha
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Updated on May 6th, 2025
Summary: Many professionals and businesses choose MSG files for their compatibility with Microsoft Outlook and ease of storing individual emails. However, Google Workspace doesn’t provide a direct option to save emails in MSG format. A reliable method is essential to bridge the gap between Google Workspace and MSG. That’s why using a reliable solution like the DRS Softech Google Workspace Backup Tool becomes necessary. It simplifies the entire process and provides secure conversion. This utility comes out as the flawless way to export Google Workspace to MSG format on both Windows and Mac without any data loss or manual effort.
Why Convert Google Workspace Email to MSG?
Google Workspace (formerly G Suite) is widely used for its collaboration tools and cloud-based storage. However, there are some situations when exporting emails to a standalone format like MSG becomes necessary:
- MSG files are easy to access in Outlook without an internet connection.
- You can transfer specific emails individually using the MSG format.
- With the MSG format, you can preserve complete email metadata.
- Exporting to MSG avoids the need for entire mailbox downloads.
- Along with that, individuals can access MSG files offline anytime.
Understanding the benefits is just the first step. Now, let’s look at some specific methods to export your Google Workspace emails to MSG format without hassle.
Simplified Solutions to Export Google Workspace to MSG
Now that you’re aware of the key reasons to save Google Workspace emails as MSG, it’s time to move forward with the actual process. Below are some simplified and effective solutions that make the conversion easy. You can either prefer manual steps or an automated approach.
Solution 01: How to Perform G Suite to MSG Conversion Manually
If you’re looking to convert Google Workspace (G Suite) emails to MSG format manually, you can do so with Microsoft Outlook. Before you begin, you need to enable IMAP access in your Google Workspace account to allow Outlook to sync.
Once IMAP is enabled, you can follow the steps below to export Google Workspace to MSG:
- First of all, open Outlook and go to File >> Add Account.
- Enter your Google Workspace email address and click Connect.
- Finish the setup and allow Outlook to sync your mailbox.
- Once the synchronization is complete, go to the folder containing your emails.
- Select the emails you want to export, then drag them to your desktop or a folder.
- Alternatively, you can use File>>Save As>>Outlook Message Format (*.msg).
- The emails will automatically be saved in .msg format. (You need to do this one email at a time.)
Important Note: This method works well for exporting individual emails, but it can become time-consuming for larger batches.
Limitations Associated with Manual Export
The manual method works for basic tasks but has several drawbacks that can impact accuracy and efficiency. Here are some common limitations:
- You can’t export multiple emails as MSG files in one go.
- The process depends on properly syncing in Outlook, which can be complex.
- Incorrect configuration or interruptions may result in unsaved emails.
- You can’t apply filters to export only specific emails or folders.
- Users with limited technical knowledge may find the process confusing.
If the manual method feels time-consuming or complex, you can opt for a simpler approach. Further, we will introduce the best solutions to accomplish the task with ease.
Solution 02: All-in-One Solution to Export Google Workspace to MSG
For a more efficient and hassle-free method, the DRS Softech Google Workspace Backup Tool offers a complete solution to export Google Workspace emails to MSG format. It can simplify the entire process with advanced features and a user-friendly interface. This utility supports multiple user accounts at once. It ensures data integrity and preserves attachments during the export process.
It allows you to back up all your Google Workspace data, including Gmail, Contacts, Drive, Calendars, and more. With just a few clicks, you can export selected emails or entire mailboxes to MSG and other file formats like PST, MBOX, EML, PDF, and HTML. You can also apply filters based on date, folder, or sender to customize your backup. Plus, it requires no Outlook configuration and works smoothly on all Windows systems.
Simple Steps to Export Google Workspace to MSG Format
Here are the easy steps to export emails from Google Workspace to MSG effortlessly.
- Download DRS Softech Google Workspace Backup Tool. Select Google Workspace Panel and click Continue to move forward.
- Next, input the provided details such as the Root User Email Address, Service Account Email, and the p12 file. Then, click the Login button.
- It will now display all user accounts associated with the admin’s G Suite. Choose the email accounts you want and click Next.
- Next, you’ll see a list of Google Workspace apps such as Gmail, Drive, Contacts, Calendars, and more. Select the required apps and click Next.
- Subsequently, select the File Format Panel and tap on the Continue Button.
- From the given drop-down list, choose MSG as the output saving format >> Next.
- For more accuracy, choose the additional feature of this utility according to your requirement.
- Choose a folder to save the MSG files. Click on Start Migration to begin the export process.
Know More: Migrate Google Workspace to Exchange On-Premises
Conclusion
When you pick the right approach, it becomes easy to export Google Workspace to MSG. Manual techniques may suffice for a few emails, but they lack speed and batch capabilities. For better accuracy and a secure experience on both Windows and Mac, given automated solution is the appropriate solution. It not only saves time but also preserves the integrity of your emails. So, it makes the entire process smooth and reliable. If you face any issues while using this software, frequently connect to our tech support team for further assistance.
Frequently Asked Questions
Ans: With the above-recommended utility, you can export Google Workspace data in bulk within a few clicks. Here are the following steps:
1. Download and Open the DRS Softech Google Workspace Backup Tool.
2. Select the Google Workspace Panel and click Continue.
3. Enter the login details with the correct credentials click Login.
4. Select the User Accounts you want to export and click Next.
5. Choose Google Workspace Apps (e.g., Gmail, Drive, Contacts)>> Next.
6. Now, select Output Format or email service to backup G Suite data.
7. Pick Additional Features (optional) based on your needs and click Next.
8. Provide destination path and click Start Migration to begin the export.
Ans: The DRS Softech Google Workspace Backup Tool is one of the best solutions to backup your entire Google Workspace data. With its extensive features, it is the best fit for both individuals and organizations.
