Export Emails from Apple Mail to PDF: Complete Solution
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Written By
Aradhya Jain -
Approved By
Shivam Rathore -
Updated on
December 23rd, 2025 - Read Time
5 minutes
Quick Steps to Export Emails from Apple Mail to PDF
- Download and install the DRS Softech MBOX File Converter.
- Now, choose “Select Files” or “Select Folder” to add your MBOX files.
- Preview and select the MBOX files to convert. Click Next.
- After that, select PDF as the Saving Format from the given list.
- Lastly, apply advanced features/filters and click Convert.
Real-Life Scenario: Why Export Emails from Mac Mail to PDF
Consider a legal consultant who receives client communications through Apple Mail. These emails need to be stored as proof and shared with clients or authorities in a non-editable format. Forwarding emails or keeping them only in Apple Mail is not secure enough. By converting Apple Mail emails to PDF, the consultant can store emails safely, share them easily, and keep records that remain unchanged over time.
Understanding Apple Mail and PDF Compatibility
- Apple Mail stores emails locally in MBOX format.
- PDF is a universal file format used for viewing and sharing documents.
- Since Apple Mail does not directly support bulk PDF export, conversion is required.
Method 01: Manual Method to Convert Apple Mail to PDF
- Firstly, open Apple Mail on your Mac.
- Now, select the email you want to save.
- After that, click File and choose Print.
- Choose Save as PDF from the bottom menu.
- Finally, select a location and save the file.
Method 02: Professional Tool to Convert Apple Mail to PDF
The DRS Softech MBOX Converter Tool is specifically designed with an advanced algorithm to convert Apple emails into PDF format. It supports bulk conversion with multiple Saving formats and advanced features. Preserves the original data formatting, structure, and metadata during the entire conversion. With its simple interface, every user can easily use it without needing any technical skills. Additionally, you can convert MBOX File to PST and other formats, including File and Email Clients.
One-Time Apple Mail to PDF Conversion Service
If you only need to convert Apple Mail emails once, a one-time service-based solution is a good option. This service converts your emails into PDF format without requiring long-term software use. It is suitable for users who want quick results without technical setup.
Verified Steps to Export Mailbox from Apple Mail to PDF on Mac
- Primarily, launch the DRS Softech MBOX File Converter on your PC.
- Now, you can choose Select Files or Select Folder to add your MBOX files.
- The preview option is available to cross-verify the added MBOX files.
- After that, choose the PDF as the Saving format from the drop-down list.
- In the end, apply advanced features and filters as per your needs. Click Convert.
Difference Between Manual Method and Professional Tool
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Method |
Pros |
Cons |
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Manual Method (Print to PDF) |
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Professional Tool (DRS Softech MBOX Converter) |
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Conclusion
The process to convert Apple Mail to PDF is essential for users who want secure, readable, and shareable email records. While the manual method works for a few emails, it is not practical for large data. A professional DRS Softech converter offers a faster, safer, and more reliable solution. It saves time, prevents data loss, and ensures emails remain accessible anytime.
Frequently Asked Questions
Ans: For bulk or large mailboxes, using a professional MBOX Converter tool is the most reliable way, as it allows you to export multiple emails to PDF at once without data loss.
Ans: The manual method does not always save attachments properly. However, a professional Apple Mail to PDF converter ensures that email attachments are included and preserved correctly during the conversion process.
Ans: The time depends on the size of the mailbox and the method used. Manually exporting emails can take hours or even days for large mailboxes, while a professional tool can complete the process much faster through bulk conversion.
Ans: The DRS Softech MBOX Converter is one of the best tools for converting Apple Mail emails to PDF. It supports bulk conversion, preserves email formatting and attachments, and provides a simple interface suitable for both technical and non-technical users.
