Convert XML to CSV: Export XML Structured Data into CSV
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Written By
Aradhya Jain -
Approved By
Shivam Rathore -
Updated on
October 10th, 2025 - Read Time
6 minutes
The Core Concepts Behind XML and CSV Files
XML (Extensible Markup Language):
- Stores structured and hierarchical data using tags.
- Ideal for data exchange between applications and web services.
CSV (Comma-Separated Values):
- Stores flat and tabular data separated by commas.
- Ideal for spreadsheets, analytics, and database imports.
Note: XML files are structured but difficult to view without specialized tools. On the other hand, CSV is simple and readable in any text editor. That’s why migrating XML makes data handling much easier.
Beginner’s Guide: Export XML to CSV
- Download and install the DRS Softech XML Converter Tool.
- Select Files/Select Folder to upload your XML files.
- Preview the details in XML files.
- Save the XML file in CSV format.
- Apply advanced filters → Convert.
Why Convert XML to CSV?
- Firstly, it simplifies sorting, filtering, and editing data.
- The conversion reduces file size for faster sharing.
- Also, CSV is easily compatible with analytics tools or CRM systems.
- Moreover, CSV is universally accepted by most data tools and platforms.
Method 01: Manual Method to Convert XML File to CSV
If you don’t want to depend on third-party tools or you have a few XML files, you can manually convert them. But manual methods consume a lot of time and come with several disadvantages.
Below are the Steps to Change XML File to CSV Manually:
- Firstly, open Microsoft Excel → Go to the Data tab → Get Data → From File → From XML.
- Now, select the XML file you want to open → Review the structure.
- Lastly, click File → Save As → CSV (Comma delimited) → Save.
Limitations of Manual XML to CSV Migration
- Firstly, this method doesn’t handle complex XML structures.
- Therefore, it is time-consuming for multiple or large files.
- Also, there are chances of losing metadata or structure formatting.
- Moreover, this method requires Excel or the installation of similar applications.
Method 02: Simplified Tool to Convert XML to CSV Without Losing Data
To avoid manual pitfalls, you can use the DRS Softech XML Converter Tool. It is a reliable and smart solution to save multiple XML files into CSV format simultaneously. This automated tool maintains the structure intact throughout the process. Moreover, it supports multiple conversions and additional file formats. With its user-friendly interface, even non-technical users can perform conversions easily.
One-Time Service Available
If you need this conversion only once, you can use DRS Softech’s one-time conversion service. Connect with our support team, and they’ll convert them into CSV format quickly and safely without any data loss.
Key Features of This Tool:
- Firstly, it converts multiple XML files to CSV simultaneously.
- Therefore, it maintains structure, fields, and formatting intact.
- Also, this tool supports large and complex XML files.
- This automated software offers a preview before conversion.
- Moreover, it is compatible with all Windows OS versions.
Example:
Think of converting XML to CSV as flattening a complex blueprint into a clean spreadsheet. The structure stays intact, but the data becomes easier to read and analyze. This makes it perfect for reporting.
Detailed Guide: How to Convert XML to CSV
- Firstly, download and install the DRS Softech XML Converter Tool.
- Now, click to Select Files/Select Folder to upload your XML files → Open → Next.
- After that, expand the tree structure → Preview the details → Next.
- Subsequently, save the XML file in CSV format.
- Lastly, apply the advanced filters (if needed) → Convert to start the process.
Real-Life Scenario:
Michael is a software engineer. He has hundreds of XML files of transaction records from his company’s CRM. However, analyzing them manually was difficult and time-consuming. Instead, using the DRS Softech XML Converter, made all XML files into CSV within minutes. So, now, he can easily open them in Excel and generate reports efficiently.
Note: Try its free demo version today and experience seamless data transformation yourself.
Conclusion
In this detailed guide, we explored manual and professional ways to convert XML to CSV. Therefore, while manual methods are suitable for small files, they’re inefficient for complex data. The XML Converter simplifies the entire process. Moreover, this offers fast, secure, and accurate conversion without any data loss.
Frequently Asked Questions
Ans. You can export XML to CSV manually by using MS Excel by importing and saving it as a CSV. However, if you have multiple or large XML files, using a verified XML File Converter software is a quicker and more accurate option.
Ans. Yes, there is DRS Softech that can convert XML file to CSV automatically. But most online converters have size limits and may not maintain data structure properly.
Ans. Yes, with a DRS Softech XML Converter simplified converter software, you can batch convert multiple XML files into CSV format in one go. Moreover, this saves time and ensures all files maintain their structure and formatting.
Ans. Yes, a reliable XML to CSV Converter ensures that all tags, attributes, and data structures are accurately mapped into columns and rows of the CSV file.
Ans. Yes, advanced tools like DRS XML Converter are designed to handle large and complex XML files without performance issues or data loss during the conversion.
Ans. Yes, the DRS tools allow you to preview your XML data before conversion. This helps ensure you’re exporting the correct data and structure to the CSV file.
Ans. The time depends on the size and number of XML files. For small files, it takes just a few seconds, while large or multiple files may take a few minutes. Using a dedicated converter tool to convert XML to CSV makes the process faster and smoother.
