Convert PST to Excel: Quick & Easy Outlook Data Export
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Written By
Aradhya Jain -
Approved By
Shivam Rathore -
Updated on
August 5th, 2025 - Read Time
6 minutes
User Query: I have a PST file from Microsoft Outlook that contains important emails and contact information. I want to export this data into Excel so I can sort, filter, and analyze it easily. What’s the fastest and most reliable way to convert PST to Excel format?
Summary: Many people use Microsoft Outlook to manage emails, contacts, calendars, and more. Over time, your Outlook data is saved in a PST (Personal Storage Table) file. But if you need to open your PST file without using Outlook to organize and analyse the data. It’s become hectic. That’s why an Excel format is required. It helps you to filter emails, create reports, or simply organize your contact list. This blog will explain the manual method and a professional DRS Softech Outlook PST Converter to convert PST file to Excel. Additionally, both methods provide a quick and accurate conversion.
Simple Steps to Convert PST to Excel
- Firstly, install the DRS Softech PST Converter on your system.
- Now, choose: Select Files or Select folder to browse PST file.
- Then, you can preview & choose them to convert.
- After that, pick CSV as the Saving Format from the list.
- Lastly, apply advanced features & filters. Click Convert.
Now, you can easily open a CSV file in Excel format without hassle.
Why Convert Outlook PST to Excel?
- Excel allows you to organize your data quickly.
- You can apply formulas, charts, and filters to gain insights.
- Unlike PST, Excel files are easier to share with teams.
- Format the data the way you want for presentations.
- Also, Excel is useful to manage and clean up contact lists.
Manual (Free) Method to Convert PST to Excel
If you have Outlook installed, you can use it to export your PST data manually into a format Excel can read (usually CSV).
- Firstly, open Outlook on your computer.
- Next, go to File and choose Open & Export. Then, Import/Export.
- After that, choose Export to a file and click Next.
- Choose Comma Separated Values (CSV) as the format, then click Next.
- Further, choose the folder you want to export.
- Choose where to save the file and enter a name for it.
- In the end, click Finish to export your data.
Export CSV to MS Excel
- Firstly, open MS Excel on your system.
- Then, click on File and choose Open.
- Lastly, browse and select your CSV file. Click Next.
Now you can easily open the CSV file in Excel. You’ll be able to sort, filter, and modify the data as needed.
Note: This method only works for emails, contacts, or calendars. Attachments, folder structure, and formatting are not preserved.
Limitations of Manual Export
- Doesn’t include attachments or rich formatting.
- Cannot export multiple folders at once.
- Large PST files may slow down to export process completely.
- Moreover, not suitable for batch conversions.
Best Alternative to Convert PST to Excel: Dedicated Tool
To overcome these limitations, you can use the reliable DRS Softech PST to CSV Converter tool. It is specifically designed to convert bulk PST files at once without data loss or minimal disruption. Also, there are no file size limitations, and no Outlook is used to perform this conversion. This method is an ideal solution for technical, enterprise, and non-tech users. With its simple interface, you can easily convert your PST file without any hassle.
Moreover, this tool offers several advanced features, including:
- Preview Feature for 100% accurate conversion.
- Remove duplicates for unique data conversion.
- Date Filter to convert only selective emails.
- Option to convert PST to TIFF and other formats.
- Demo verison is available to evaluate its performance.
One-Time Service Available
If you want a more customized and budget-friendly solution, you can contact our support team to request a one-time PST to Excel conversion service.
How to Open PST File in Excel Professionally?
- Primarily, launch the DRS Softech PST Converter Tool on your PC.
- Then, add your PST file by choosing: Select Files or Select Folder. Click Next.
- Now, you can verify the added PST file and select it to convert. Hit Next.
- After that, choose CSV as a Saving Format from the drop-down list.
- In the end, apply useful features & filters as per your needs. Click Convert.
Real-Life Scenario:
When Ginny, an HR executive, was handed an old Outlook PST file full of emails and contacts. She had no Outlook installed and a tight deadline to sort candidate data. Manually converting each file felt impossible. She needed a fast, clean way to extract everything into Excel. That’s when she tried the DRS Softech Outlook PST Converter. In just a few clicks, her data was in Excel, neatly organized and ready to filter. No stress, no mess: just results.
Conclusion
To sum up, we explained the top two methods to convert PST to Excel. One of the best is the professional converter tool. That helps you convert bulk PST files simultaneously and offers you 100% accurate results. Also, no need to use Outlook, and it does not require technical expertise to perform the conversion. Alternatively, you can use the manual method. If you have a small number of PST files and Outlook is installed on your system. But this method also contains several limitations that do not give an accurate result.
Frequently Asked Questions
Ans: The DRS Softech Outlook PST Converter is the best tool to convert your Outlook PST to Excel. It supports batch conversion, including attachments without data loss.
Ans: Yes. With the DRS Softech PST File Converter, you can convert PST files without using Outlook.
Ans: Yes. You can try the demo verison of DRS Softech PST Converter Tool to convert a PST file to Excel. It allows you to save 50 emails per folder without data loss.
Ans: No. Using the DRS Softech PST to Excel (CSV) Converter, convert your PST file without affecting your original data.
