Convert MSG File to PDF: Export Outlook MSG Emails Easily

Reasons to Convert Outlook MSG to PDF

• PDFs can be opened on any device without Outlook.
• Unlike MSG, PDF files are read-only and less prone to editing.
• Share business or legal emails without compatibility issues.
• Store emails safely in a document format for future reference.
• Furthermore, ensures that attached files are also preserved.

Simple Steps to Convert MSG File to PDF

1. Firstly, download & install the DRS Softech MSG to PDF Converter.
2. Choose: Select Files or Select Folder to upload your MSG files.
3. Then, you can cross-verify and select the emails to convert.
4. After that, choose PDF as the Saving Format from the given list.
5. In the end, use customized features/filters and click Convert.

Manual Methods to Convert MSG File to PDF: Free

If you have Outlook installed, you can convert MSG files into PDF manually. Here are two easy ways:

Method 01: Export MSG File to PDF Using Microsoft Outlook

This method is best for single emails, but it is time-consuming for bulk conversion. Follow these simple steps:

1. Initially, open the MSG file in Microsoft Outlook.
2. After that, press Ctrl + P or go to File > Print.
3. Then, select Microsoft Print to PDF as the printer.
4. Finally, choose the destination folder and click Save.

Method 02: Convert MSG File to PDF Using the Save As Option

This method is free to use but may not always preserve formatting or attachments. Here is how you can perform it:

1. Primarily, open the email (MSG file) in Outlook.
2. Afterwards, go to File and choose Save As.
3. Then, choose HTML format and save the file.
4. Open the saved HTML file in a browser and press Ctrl + P.
5. In the end, select Save as PDF to convert.

Professional Tool to Convert MSG File to PDF: Hassle-Free

You can easily avoid all the limitations of the manual methods by using the DRS Softech MSG Converter Tool. This tool is specifically designed to convert multiple MSG files at once with zero data loss. It preserves the original data formatting, structure, and metadata during the entire conversion. With its advanced features, this tool has a simple interface that allows every user to easily use it. Apart from that, you can convert MSG to TIFF and other formats (File and Email Clients).

How to Change MSG File to PDF Professionally?

1. First, launch the DRS Softech MSG File to PDF Converter on your PC.
2. Now, pick: Select files or Select Folder to add your MSG files. Click Next.
3. Then, you can preview and choose the files that you want to convert. 
4. Further, select PDF as the Saving Format from the drop-down list.
5. Finally, use customized features and filters as per your needs. Click Convert.

Which Method Is Good to Convert MSG to PDF?

The DRS Softech Converter offers multiple advantages for users who need to convert MSG files into PDF efficiently and safely. Here are the key benefits:

• The tool maintains the complete email content, including subject, body, attachments, sender details, and formatting. 
• Convert multiple MSG files or entire folders into PDF at once, saving time compared to manual methods.
• Unlike manual methods, the software works independently and does not require Microsoft Outlook to be installed on your system.
• Users can apply filters, choose specific emails, and select saving locations for better organization and control.
• Furthermore, works with all versions of MSG files and ensures data security during conversion. It is a reliable and professional solution for business and personal use.

Tips for Converting MSG to PDF Safely

• Backup MSG Files: Always save a copy before converting.
• Use Reliable Software: Professional tools like DRS Softech preserve attachments and formatting.
• Check Output PDFs: Verify content, layout, and attachments after conversion.
• Convert in Batches: For large numbers of emails, process in smaller groups.
• Maintain Folder Structure: Keep the original email folders organized in PDF.

Conclusion

In this technical blog post, we explored two effective and simple methods to convert MSG file to PDF. The manual method is free and useful. But it comes with several limitations that make it an irrelevant choice for many users. That’s why it’s highly recommended to use the professional tool. This tool supports batch conversion with several advanced features.

Frequently Asked Questions