Quick Solution to Export Office 365 Emails to EML Format

Reasons to Save Office 365 Emails as EML?

• Easy Email Backup: Users can save important Office 365 emails as separate EML files and keep them safely on their computer, hard drive, or USB device for future use.
• Open Emails in Different Email Applications: EML files can be opened in many email programs like Thunderbird, Windows Mail, Apple Mail, and eM Client. This makes it easier to access emails on different platforms.
• Helpful During Email Migration: Many users save Office 365 emails in EML format before moving to another email service or desktop email client. For Microsoft 365 mailbox transfer, you can also read this guide on Office 365 Tenant to Tenant Migration.
• Read Emails Without Internet: After saving emails in EML format, users can open and read them anytime without needing an internet connection.
• Small and Easy-to-Transfer Files: EML files are small in size and easy to share through email, USB drives, or cloud storage.
• In addition, useful for Business and Legal Records: Many companies save emails in EML format for auditing, legal documentation, compliance, and long-term record keeping.

Manual Method to Export Office 365 Emails to EML

There are several manual ways to save emails from Office 365 as EML files. Users can choose any method according to their needs and available applications.

Method 1: Export Office 365 Emails Using Outlook Web App

This is one of the easiest methods for saving single emails as EML files. Follow these steps:

• Firstly, open your web browser and sign in to your Office 365 account.
• Open the email you want to export.
• Click on the three-dot menu available in the email window.
• After that, select the Save As option.
• Now, choose a location on your computer.
• Further, save the email file.
• The selected email will be downloaded in EML format.

Method 2: Convert Office 365 Emails to EML Use Mozilla Thunderbird

• Firstly, download and install Mozilla Thunderbird.
• Open Thunderbird on your system.
• Add your Office 365 account using IMAP settings.
• Wait for mailbox synchronization.
• Right-click on the email you want to export.
• Click Save As and choose the EML format.
• The email will now be saved on your computer.

Limitations of Manual Methods

• The process becomes slow for large mailboxes.
• Users need technical knowledge of some methods.
• Multiple tools are required for migration.
• There is a risk of missing emails or attachments.
• No advanced filter or selective export option is available.
• Manual methods are not suitable for bulk migration.
• Moreover, a large mailbox export may take a long time.

Professional Tool to Export Office 365 Emails to EML

For a large or bulk email migration, you can use the reliable DRS Softech Office 365 Email Backup Tool. This tool helps users to export multiple Office 365 emails simultaneously. Offer several advanced features, like Preview, Remove Duplicates, Custom Folder Name, and more. This tool also helps to export Office 365 Email to PST and other file formats.

It preserves the original email formatting, structure, and metadata during the entire process. Date filter for selective email migration. With its simple interface, every user can easily use it. No technical skill is required. Also, highly compatible with all Windows and Mac versions.

How to Export Microsoft 365 to EML Professionally?

1. Download the DRS Softech Office 365 to EML Backup Tool. Click Backup.
2. Press Continue and enter your Office 365 credentials to Sign In.
3. Import users via CSV or click Add User Automatically. Select Primary Mailbox, Online Archive, or Public Folder. Click Next.
4. Preview and select the Office 365 emails to export. Press Next.
5. Choose EML as the Saving Format from the drop-down list.
6. Lastly, apply advanced features and filters. Click Convert.

Conclusion

In this technical blog post, we explained several methods to export Office 365 emails to EML. The manual method is free to use. But, used for limited emails and contains several limitations. That’s why several experts highly suggested using the professional tool. It supports bulk conversion with 100% accurate result. Additionally, you can use several advanced features and a demo version of this tool to evaluate its functionality. 

Frequently Asked Questions